Analytics are sometimes made for the following Beinecke Library material:

  • Discrete items in artificial collections
  • Classed together monographic series
  • Individual issues of serials
  • Individual articles in an issue of a serial or parts of a monograph, called “in” analytics

Related to “in” analytics are offprints and detached copies of articles originally in periodicals.

Analytics for aspects of a work that are readily accessible through standard bibliographies or indexes are not made except when specifically requested.

Classed Together Monographic Series

Only as a Serial |  Only as Monographs |  Both Monographs and a Serial

Serials that are monographic in nature (such as Buffalo Bill border stories, Seaside library, and Backwoods broadside chaplet series), or that have some issues that are monographic (such as Shaw, in which every other issue was monographic) can be cataloged only as a serial, only as monographs, or both as a serial and individually as monographs. If guidance is needed in making this decision, a cataloger should consult with other members of the Rare Book Team, the Head of Technical Services and/or curators.

Cataloged only as a Serial

Monographic serials, such as the Nick Carter library or Claude Duval, are cataloged only as serials if the monographs are similar to one another or if the cataloging of the monographs individually would not add much additional information.

852 8 1 ‡b beingen ‡h 1976 ‡i +S36
866 4 1 ‡8 0 ‡a no.1-no.48

Cataloged only as Monographs

A second option is to catalog only the individual monographs and not the serial title, but class the monographs together as a serial. This would be done if the serial record would not add much additional information, but the individual titles can be classed together. A series added entry is made for each title.

MFHD on record for monograph
852 8 1 ‡b beingen ‡h 2000 ‡i +S36 55

MFHD on record for another monograph
852 8 1 ‡b beingen ‡h 2000 ‡i +S36 68

Monographic Series Cataloged as both Monographs and a Serial

A third option is to catalog the monographic series both as a serial and individually as monographs. This is done if access to the serial and the individual titles is bibliographically significant.

If the serial is in Beinecke, but the issue is being cataloged for a different collection, the call number for the monograph may be added to the serial record, with a note not to add to this call number in subfield x of the 852 of the MFHD. A series added entry with volume and/or issue is made in the record for the monograph.

The fact that an item is analyzed or is an analytic is indicated in the staff/non-public note field (‡x) of the 852 in the MFHD. The record for the serial or multipart monograph will have ANLYZ to indicate that it is analyzed, and an 866 field listing summary holdings. The record for the analytic will have ANAL to indicate that it is the analytic.

MFHD for an analyzed serial
852 8 1 ‡b beingen ‡h 1982 ‡i S16 ‡x ANLYZ
866 4 1 ‡8 0 ‡a v.1(1981)-v.11(1991)

MFHD for an analytic
852 8 1 ‡b beingen ‡h 1982 ‡i S16 1 ‡x ANAL

MFHD for another analytic
852 8 1 ‡b beingen ‡h 1982 ‡i S16 7 ‡x ANAL

MFHD for different collection
852 8 1 ‡b beingen ‡h WIPA ‡i +157 ‡x DO NOT ADD TO THIS CALL NUMBER
866 4 1 ‡8 0 ‡a 15:3(1977:Sept.)

Individual Issues of Serials

For cataloging a complete issue of a serial, that is not monographic in nature, follow the instructions in Appendix J, Individual issues of serials, in either Descriptive Cataloging of Rare Materials (Books) (DCRM(B)) or Descriptive Cataloging of Rare Materials (Serials) (DCRM(S)). Make a series added entry for the serial with the approiate volume and numbering. If the serial has a chronological designation but no actual enumeration, use a standardized form (i.e., Year Month Day) of the chronological designation in the access point.

Series added entry
830   0 ‡a Hollandia (Hague, Netherlands) ; ‡v 1899 Sept. 2

“In” Analytics

For guidance on “in” analytics of pre-1800 maps see appendix T of: Descriptive Cataloging of Rare Materials (Cartographic).

For guidance on “in” analytics for pre-1800 visual materials see Appendix K of: Descriptive Cataloging of Rare Materials (Graphics).

Bibliographic records

A separate bibliographic record can be created for a component of a resource, such as an article within an issue of a serial, or a print within a book. For some components, only the “in” analytic record will be created, and no record will be created for the “host” resource that the component is contained within.

The title, physical description and name/subject access points will be based on the component. A Host Item Entry field (773) will be based on the resource the component is contained within.

The Imprint field (264) is not used for “in” analytics.

See OCLC Special Cataloging Guidelines: “In” Analytics for more information and examples.

Holdings and item records

If a bibliographic record exists for the host item, create a holdings record for the component that includes a link to the bibliographic record of the host; the item record will be attached to the holdings record of the host. The location code of the holdings record of the component should be the shelving location code, not a Technical Services code.

Holdings record for component (will shelve at LSF)
852 8 0 ‡b lsfbeir ‡h 2021 ‡i S344 15
856 4 2 ‡u<Orbis bib id number of the host record> ‡z To expedite request for use in the Beinecke Reading Room, click here and request v. 15 of [Host title]

Holdings record for host (not sent to LSF yet)
852 8 1 ‡b beints ‡h 2021 ‡i S344
866 4 1 ‡8 0 ‡a v.1(2001)-v.19(2019)

If there is no bibliographic record for the host, holdings and item records are created for the component.

Offprints and Detached copies

An offprint is a separately printed article that originally appeared as part of a larger publication. A detached copy is an individual article or component of a resource that has been physically removed from the original publication. Create separate bibliographic records for offprints and detached copies. Base the description on the offprint or detached copy and make a note (580) to indicate the relationship to the larger work. An added entry (787) for the larger work may also be provided. Publication information for detached copies is usually taken from the larger work.

See OCLC Special Cataloging Guidelines: Offprints and Detached Copies for more information and examples.

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