Material from the Manuscript Unit

Printed material removed from an archive

Sometimes printed items are removed from the archive of an individual and added to the printed collections. In such cases, always make a local note using the form of name that appears on the BLIPS. Make an “Ownership” tracing only if there is no physical evidence of ownership.

Examples:

590     ‡a BEIN Zab M6128 993S: From the Michael Hathaway-Chiron Review Papers.
692 1 4 ‡a Hathaway, Michael, ‡d 1961- ‡x Ownership.
590     ‡a BEIN Zab L9935 994S: Presentation inscription from the author to Michael Hathaway, Jan. 1994. From the Michael Hathaway-Chiron Review Papers.
692 1 4 ‡a Hathaway, Michael, ‡d 1961- ‡x Presentation inscription from C. Lynn.

Note: in the 2nd example an ownership tracing for Hathaway is not made.

See List of Manuscript Collections for a list of these names.

Printed material remaining in an archive

Occasionally printed items that are to remain physically in an archive are cataloged by the Rare Book Team. The manuscript call number will be provided by Beinecke Technical Services. Make the local note “Forms part of the [name of archive]” and the appropriate provenance tracing. Make an “Ownership” tracing only if there is no physical evidence of ownership.

Example:

590     ‡a BEIN 2003 456: Forms part of the Felix S. Cohen Papers.
692 1 4 ‡a Cohen, Felix S., ‡d 1907-1953 ‡x Ownership.

Linking Printed Material with Archival Collections or Manuscripts

  • Printed material with separately cataloged manuscripts

    • Single volume monographs

      Follow instructions in Bound-With Volumes. Make a 590 note explaining the relationship.

      Example:

      Bibliographic record
      590     ‡a BEIN GEN MSS FILE 324: Part of: Papers relating to the Unigenitus controversy, 1714-1721.
      Holdings record
      852 8 0 ‡b beingen ‡h GEN MSS FILE ‡i 324 ‡z Housed with 2 other titles. To view other titles, search by call number: GEN MSS FILE 324

    • Serial or multi-part monograph

      Follow the instructions for serials/multiparts in Bound-With Volumes (section 1.2). Make a 590 note in the bibliographic record, a ‡z in the 852 of the host MFHD and an 856 as the last field in the guest MFHD.

  • Printed material remaining in an archive

    Follow the instructions for serials/multiparts in Bound-With Volumes (section 1.2). Make a 590 note in guest bibliographic records and make 856s as the last field in guest MFHDs with a link to the Yale Finding Aid Database.

    Example:

    Bibliographic record
    590     ‡a BEIN YCAL MSS 468 Box 106 Folder 1076: Forms part of the Sara and Gerald Murphy papers.
    Holdings record
    852 8 0 ‡b beinycal ‡h YCAL MSS ‡i 468 Box 106 Folder 1076
    856 4 2 ‡u http://hdl.handle.net/10079/fa/beinecke.murphys ‡z To expedite delivery of this item for use in the Beinecke Reading Room, click here and request Box 106 from Series VII of the Sara and Gerald Murphy Papers

    For the ‡u, use the handle found in the finding aid.

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