Notes - Restriction on access (506)
General Policies
When requested, a Restrictions on access note is made in the bibliographic record using a 506 field.
| 506 | ‡a BEIN [call no.]: Restricted. Permission of curator needed for use. ‡5 CtY-BR |
Item statistics
After creating the item record, open the “item statistical categories” window by clicking on the middle icon (the pie chart icon) in the lower left corner of the item record. The icon is identified by roll over text “edit item statistics.”
Highlight a category in the “statistical categories list” and click the blue up arrow to add it to “statistical categories.”
Repeat for any additional categories. A restricted notice will display in Aeon for each category added; multiple categories display in a system-supplied order.
When all categories have been entered, click OK and save the item record.
Use the following categories (as specified by instructions from the curator/director):
- RestrictedSpecColl (donor-imposed restriction)
- Aeon display: Restricted material. This item may not be requested. For further information consult the appropriate curator or Access Services.
- RestrictedFragileSpecColl (restricted fragile)
- Aeon display: Restricted fragile material. This item may not be requested. Reference copies may be available: consult Access Services. For further information consult the appropriate curator
- InProcessSpecColl (in-process closed collection)
- Aeon display: In process material. This item may not be requested. This collection is closed to readers temporarily, and will reopen when processing is complete. For more information, please consult the Closed Collections Schedule on the Beinecke Web site
- RestrictedCurApprSpecColl (restricted unless approved by curator)
- Aeon display: Restricted material. This item may not be requested except with curator approval. For further information consult the appropriate curator or Access Services
- ColdStorageBrbl (restricted cold storage)
- Aeon display: Restricted fragile material in cold storage. This item may not be requested. Reference copies may be available: consult Access Services. For further information consult the appropriate curator
Arsenic bindings
For material identified with arsenic bindings, add the following restriction note:
| 506 | ‡a BEIN [call no.]: Restricted: arsenic binding. ‡5 CtY-BR |
- Add the following statistical category in the item record:
- RestrictedCurApprSpecColl (restricted unless approved by curator)