Notated Music

General policies

Published Music for the Beinecke Library is cataloged according to the latest full national standards for descriptive and subject cataloging. For original descriptive cataloging of all music imprints, the national standard is the latest revision of Anglo-American Cataloguing Rules, 2nd ed., commonly known as AACR2, as interpreted by the Library of Congress rule interpretations. A new standard for descriptive cataloging of rare printed and ms. music is being developed and is in draft form: Descriptive Cataloging of Rare Materials – Music (DCRM(Music)).

For subject cataloging the national standard is the most recent state of LC Subject headings and the LC Subject Cataloging Manual. The latest edition of AACR2, the Library of Congress rule interpretations, and the LC Subject Cataloging Manual are available through Cataloger's Desktop. The most recent LC Subject headings are found in Class Plus. Subject authority records are available through Library of Congress Authorities.

Beinecke cataloging practices for published music are meant to synchronize with those followed by catalogers for the Yale Music Library except for local practices pertaining only to the Yale Music Library. Detailed Yale Music Library policies and links to helpful documentation are available on the Music Cataloging at Yale Web page.

Catalogers need to pay close attention to the accession slips and dealers' slips that accompany the items they catalog, which often have special information for distinguishing issues or editions, pertinent bibliographical citations, and notes, access points, and classing instructions that Beinecke wants in the catalog records. Local notes and special tracings are regularly made for Beinecke materials.

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Form of notes

Copy specific notes are made to record important information pertaining to individual copies but not to all copies. This information is often noted on the accessions slips accompanying the copies. Information about provenance evidence, imperfections, and bindings (including bound- with information) pertaining to the copy in hand but not to all copies is recorded in copy specific notes.

Restriction on access notes (506) precede copy specific notes (590). All other notes follow. Restriction on access notes (506) and copy specific notes (590) always begin with BEIN [call no.]: Line-breaks in call numbers are indicated by spaces.

If the copy specific information is not extensive, a single 590 note per copy suffices. For clarity's sake, several copy specific notes for the same copy may be made, each beginning with BEIN [call no.]. This is the case with incunabula, for which separate notes are usually made to record provenance, hand illumination, and binding information. In general note the copy specific information in the order given below.

If there are several copies in the same record, the order of 590 notes generally follows the order of copies on the copy holdings screen. Other notes are given in the order and form specified in AACR2 1.7B or DCRB 7C.

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Order of notes

Restriction on access (506)
Copy Specific Notes
Bibliographical variants (590 in combination with 500)
Imperfections (590)
Copy number of limited edition (590)
Original wrappers, Paperbound, Spiral-bound or Stapled (590)
Dust jacket (590)
Belly band (590)
Uncut [i.e. untrimmed; not to be confused with unopened] (590)
Provenance (590)
Binding information (590)
Bound-with notes(590)
In case with notes (590)
Manuscript material in printed works (590)
Material shelved separately (590)
General Notes
Bibliographical variants (500 sometimes in combination with 590)
Limited edition notes (500 sometimes in combination with 590)
Signatures (500)
Issued in case (500)
Added engraved title page (500)
Illustrated title page (500)
Citations of standard bibliographies (510)
Advertising matter (500 or 590)
Local Processing Notes
Local processing notes (‡x in MFHD)

Notes not used in the cataloging record

The following are generally not noted unless required to distinguish variants or bring out important aspects of the work or copy.

  • Unopened. (590)
  • Head and tail pieces, initials, decorative work. (500)
  • Title pages in red and black. (500)
  • Title vignette; if not a part of the illustrative matter. (500)
  • Variations in binding. (This note is usually made when an additional copy or copies are added). (590)

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Access Points

Name and Title Access Points (1xx, 246, 7xx)
All name and title access points required by the latest national standards (DCRB and AACR2 rev. as interpreted by the Library of Congress) are made. Additional name access points may be made to bring out contributors and contents of the item which are deemed important to the collections being cataloged. Generous title access and access for illustrators, editors, translators, and librettists is made. Access is sometimes made for performers.
Library of Congress Subject Headings (6xx)
For items receiving full-level cataloging, subject headings are assigned according to the latest edition of LC Subject Headings and the LC Subject Cataloging Manual.
Local Tracings
In addition to all applicable standard LC subject headings, local tracings for provenance, chronology, binding and imprint are made when called for by local policies.
Form and Genre Headings (655)
Certain form and genre terms are always added when called for by local practice. Other applicable standard form and genre terms may be added on a case by case basis when this does not slow down cataloging productivity and are generally retained if present in copy.
Series Added Entries. (4xx, 8xx)
Series added entries are made according to latest Yale cataloging policies. Current policy is to follow LC tracing decisions. If the series is traced in the same form as it appears in the item and does not need to be distinguished from other series with the same form, no authority record is necessary.


(Click on the link below to view a fully cataloged score from the JWJ collection)

Cole, Bob. "My one and only". N[ew] Y[ork] : Jos. W. Stern & Co., c1906.

Sheet Music

Detailed guidelines for sheet music can be found in Cataloging sheet music : guidelines for use with AACR2 and the MARC format, 2003, available in the Rare Book Team.

In general, policies for Music Cataloging at Yale are followed.

Medium of performance terms will be used in original and in copy cataloging coded RDA. Use terms from the Library of Congress Medium of Performance Terms (‡2 lcmpt) in MARC field 382. Also record the medium of performance in a general note when the medium of performance is not recorded as part of the title or edition statement.

382     ‡a singer ‡n 1 ‡a piano ‡n 1 ‡s 2 ‡2 lcmpt

All Beinecke sheet music will be given a sheet music genre tracing and hierarchical place name added entry for place of publication (see Hierarchical Place Names page for local practice). Also provide a genre terms from the Library of Congress Genre/Form Terms for Library and Archival Materials. Follow these best pratices

655   7 ‡a Sheet music. ‡2 aat
752     ‡a United States ‡b Illinois ‡d Chicago.

For classification of JWJ sheet music see the sheet music section of the JWJ page.

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