Graphics
MARC fields: 00x-4XX | 5XX | 6XX | 7XX-8XX
General policies
The Graphics format is used for cataloging prints, posters, postcards, and other two-dimensional visual materials. Visual materials issued as books, such as photobooks and artists’ books, are usually cataloged using the ‘Book’ format.
Original cataloging of published visual materials follows the latest national standards: Resource Description & Access, generally used for post-1800 items, and DCRM(G): Descriptive Cataloging of Rare Materials (Graphics), used for pre-1801 items.
When creating collection-level records according to RDA, see also: Collection-Level Records.
For guidance on using DCRM(G) see: Orbis Visual Materials Cataloging Manual: Single Items & Multiparts and Orbis Visual Materials Cataloging Manual: Collections.
For copy cataloging: use the best available copy in OCLC and add local notes and tracings. Do not ‘upgrade’ copy from older rules.
Cataloging
The following guidelines are for implementing RDA and Library of Congress-Program for Cooperative Cataloging Policy Statements (LC-PCC PS) within MARC encoding.
Leader
| Type of record: | k | Two-dimensional nonprojectable graphic | |
|---|---|---|---|
| Bibliographic Level: | m | Monograph/item | Used for single or multipart items |
| c | Collection | Used for collections of items not published as such | |
| a | Monographic component part | Used for prints detached from books/magazines or “in”analytics | |
| Cataloging form: | i | ISBD punctuation included |
See: MARC Bibliographic Standards for more information.
007 field: Nonprojected Graphic
| Specific Material Designation: | Choose the value from the drop-down list | ||
|---|---|---|---|
| Color: | a | One color | Used for items printed in a single color other than black; not used for photographs |
| b | Black-and-white | Used for items printed in black on white paper and for black-and-white photographs | |
| c | Multicolored | Used for items printed in more than one color and for color photographs | |
| Primary support: | o | Paper | Or choose a more appropriate value |
See: MARC Bibliographic Standards for more information.
008: Values specific to Visual Materials
| Running time: | nnn | Not applicable | |
|---|---|---|---|
| Type of material: | i | Picture | Or, choose a more appropriate value. Note: the value k: Graphic is used when descriptive cataloging is based on conventions other than RDA alone. |
| Technique: | n | Not applicable |
See: MARC Bibliographic Standards and Orbis Visual Materials Cataloging: Single Items & Multiparts: 008 for more information.
040: Cataloging source
- ‡a CtY-BR ‡b eng ‡e rda ‡c CtY-BR
043: Geographic area code
“Geographic area codes are assigned in bibliographic records to bring out by code the geographic areas that appear or are implied in the headings assigned to the work being cataloged.” For more information see: MARC Code List for Geographic Areas.
1X0: Creator
Record the creator of the work. Use relationship designators such as artist and photographer. If there is more than one creator, record the other creators as added entries (7X0 fields).
130/240: Uniform title
A preferred title for work may need to be provided when the agent responsible for the work is unknown, and the title statement is not unique.
245: Title
Transcribe title, other title information and statement(s) of responsibility.
If there is no title information within the resource, use title information from a published description. If no published description can be found, devise a title. For single or multipart items, generally use square brackets when recording devised titles or titles taken from published descriptions. Do not use square brackets when recording devised titles, or titles taken from published descriptions when the resource is type that does not usually carry identifying information, or when creating a collection-level record.
246: Variant title
Record variant titles, such as portions of titles, if considered important for identification.
250: Edition statement
An “edition statement” can be used to differentiate different versions or states of a visual work. For example, film posters can be issued in more than one style, in which case one would transcribe “Style A” as an edition statement.
Generally, record statements such as “Artist’s proof” in 590 notes. There may be situations where one would choose to create separate records for proofs, in which case a statement such as “Artist’s proof” would be recorded in field 250.
264: Publication and Manufacture statements
Transcribe/record place of publication, name of publisher, and date of publication as you would for language material.
Transcribe/record place of manufacture, name of manufacturer, and date of manufacture, if present within the resource. It is not necessary to provide a date of manufacture if it is the same as the date of publication.
300: Physical description
| ‡a | Extent |
| Record extent by giving the number and type of unit(s). Use a term for the type of unit from the list in RDA or use another concise term. | |
| ‡b | Production method |
| Use one or more of the terms listed in RDA or another concise term. The Graphics Atlas may be helpful when trying to determine the production method. Optionally, record production method in 340 ‡d. | |
| Color content | |
| Record color content, or details of color content, if considered important for identification. Use the alternative instruction for recording color content and the American spelling “color.” | |
| ‡c | Dimensions |
| Record the height x width (or diameter) of the pictorial area. Add the dimension of the sheet if the image is less than half of the sheet size, or if there is substantial information outside of the pictorial area. |
336: Content type
Always record:
- ‡a still image ‡2 rdacontent
Additional content types can be recorded.
337: Media type
Generally, record:
- unmediated ‡2 rdamedia
Other possible values are: computer and stereographic.
338: Carrier type
Generally, record one or more of the following:
- sheet ‡2 rdacarrier
- volume ‡2 rdacarrier
- card ‡2 rdacarrier
- other ‡2 rdacarrier
Other possible values are: stereograph card, computer disc, and online resource.
340: Physical medium
Use separate 340 fields for each subfield. For example, an engraving mounted on wood (as issued):
- 340 ‡a paper ‡2 rdamat
- 340 ‡c ink ‡2 rdamat
- 340 ‡d engraving ‡2 rdapm
- 340 ‡e wood ‡2 rdamat
340 ‡a: Base material
Record base material in ‡a. For a list of terms, see RDA Material. If none of the terms in the list are appropriate, use another term.
- 340 ‡a paper ‡2 rdamat
340 ‡c: Applied material
Record applied material in ‡c. For a list of terms, see RDA Material. If none of the terms in the list are appropriate, use another term.
- 340 ‡c ink ‡2 rdamat
- 340 ‡c silver halide emulsion ‡2 rdamat
340 ‡d: Production method
Record production method in ‡d (an alternative to 300 ‡b). For a list of terms, see RDA Production Method. If none of the terms in the list are appropriate, use another term.
- 340 ‡d engraving ‡2 rdapm
340 ‡e: Mount
Record mount in ‡e, if applicable. For a list of terms, see RDA Material. If none of the terms in the are appropriate, use another term.
- 340 ‡e wood ‡2 rdamat
Note: copy-specific mounts are described in local notes.
490: Series statement
Transcribe series statements that appear within the resource. Provide a series added entry if there is a series authority record with a 645 “t” value present.
5XX: Notes
Give notes in the following order:
506: Restriction on access notes
- BEIN [call no.]: Restricted. Permission of curator needed for use. ‡5 CtY-BR
A statistical category in the item record must be created. See Restriction on access for more information.
590: Local notes
Local notes are made to record provenance, imperfections and other important information pertaining to individual copies. This information is often noted on the accompanying accessions slip.
Generally, a single 590 note per copy suffices. Begin the 590 note with BEIN [call number]. If copy specific information is extensive, several copy specific notes for the same copy can be made for clarity, each beginning with BEIN [call number]. Record copy specific information in the order given below.
- Bibliographical variants (590 in combination with 500)
- Imperfections (590)
- Copy number of limited edition (590)
- Provenance (590)
- Manuscript material in printed works (590)
- Material shelved separately (590)
For a more complete list of local notes see: Copy specific notes.
520: Summary note
Provide a brief description of the image or pictorial content, if considered important. For example, a summary note should be made when the title information does not convey what the image depicts. See also: Summary note (520).
500: Note on title
Generally, record the location or source of title information. This note is important when the title does not appear within the pictorial area, as prints are often trimmed.
500: Other general notes
- Bibliographical variants (500 sometimes in combination with 590)
- Limited edition notes (500 sometimes in combination with 590)
- Issued in case (500)
Provide other general notes if considered important for identification.
580: Linking entry complexity note
Provide a linking entry complexity note when cataloging prints detached from books or serials. Also give a 787 linking entry. See: OCLC Special Cataloging Guidelines: Offprints and Detached Copies.
510: Citation note
Provide a citation to a published description of the item when using that description as a source of information, or when that description contains information that is not provided in the bibliographic record. See also: Bibliographies.
505: Formatted contents note
Provide a formatted contents note to list individual titles of multiparts or collections. This is especially useful when items are not housed together. Also provide a title and/or name title added entry if considered important or if required for access.
Subject access fields
600, 610, 611, 650, 651: Subject headings
For visual materials receiving full-level cataloging, Library of Congress Subject Headings are assigned according to the Subject Headings Manual. Usually the form subdivision Pictorial works is used. See: SHM 1935.
Examples:
| 650 | 0 | ‡a [Subject] ‡v Pictorial works. | |
| 651 | 0 | ‡a [Geographical subject heading] ‡v Pictorial works. |
| 650 | 0 | ‡a Railroad trains ‡v Pictorial works. | |
| 651 | 0 | ‡a Cincinnati (Ohio) ‡v Pictorial works. |
655: Genre/form headings
Provide controlled terms for the type and form of visual material. Use terms listed on the Form and Genre Terms page and add other terms as needed. There are several thesauri that can be used (listed in order of preference):
- LC Genre/Form Terms (‡2 lcgft)
Library of Congress Genre/Form terms (LCGFT) can be found in ClassWeb. - Library of Congress Thesaurus for Graphic Material (‡2 gmgpc)
The Thesaurus for Graphic Materials (TGM) contains terms for both subject and form/genre. Only use terms from TGM that can be used in field 655 (specified in the notes field for the term). - Art and Architecture Thesaurus (‡2 aat)
The Art and Architecture Thesaurus (AAT) terms are usually listed in entirely in lowercase. If using a term from AAT, capitalize the first letter of the term.
If a term appears in more than one of the thesauri, generally follow the order of preference when choosing which source code to use. This order of preference can be overridden in some cases. For example, if the scope note of a term from TGM is more suitable than the scope note of a term from LCGFT, then the ‡2 gmgpc source code can be used instead.
Examples:
| 655 | 7 | ‡a Stipple engravings. ‡2 gmgpc | |
| 655 | 7 | ‡a Portraits. ‡2 lcgft |
| 655 | 7 | ‡a Cloth prints. ‡2 gmgpc |
| 655 | 7 | ‡a One-sheet posters. ‡2 aat |
Added entries
7X0: Names
Record the names of other agents associated with the work or manifestation. Use relator terms such as engraver, etcher, lithographer, printer, and/or publisher. If the production method cannot be determined, use the broader term “printmaker” rather than engraver, etcher, lithographer, etc.
752: Hierarchical Place Name
Provide an imprint tracing if a genre/form heading has been used. See: Hierarchical place names.
773: Host item entry
Provide a linking entry when creating an “in” analytic record. See: “In” analytics and OCLC Special Cataloging Guidelines: “In” Analytics for more information.
787: Other relationship entry
Provide linking entry for a print detached from a book or serial. Also provide a 580 note. See: OCLC Special Cataloging Guidelines: Offprints and Detached Copies.
8XX: Series added entry
Record a series added entry when an item contains a series statement and there is a series authority record with 645 “t” value present.
852: Local Processing Notes
See: Local processing notes (‡x in MFHD)